Procedures for Requests for Disclosure, etc., of Retained Personal Data
Procedures for requests for notification of the purpose of use of retained personal data, requests for disclosure, correction, etc., suspension of use, etc., of retained personal data, and request for disclosure of records provided to third parties (hereinafter collectively, the "Request for Disclosures") are described as follows:
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Item |
Procedures, etc. |
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Recipient of the Request for Disclosures |
HashPort Inc. Hamamatsucho Building 12F, 1-1-1 Shibaura, Minato-ku, Tokyo Contact for Personal Information |
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Forms, etc., required for the Request for Disclosures |
The Request for Disclosures shall be submitted in the form prescribed by the Company. Request for notification of the purpose of use shall be sent by e-mail to the recipient described above. |
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Identity verification of a person who makes the Request for Disclosures (including an agent thereof) |
As a general rule, the identity of the relevant person shall be verified by the identification documents specified in the Act on Prevention of Transfer of Criminal Proceeds and other identification documents approved by the Company. When the Request for Disclosures is made by an agent, the identity of the relevant agent shall be verified in the same manner. |
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How and when to respond to Request for Disclosures |
As a general rule, the Request for Disclosures will be responded to by e-mail within about one week of the day on which the payment of the fee is confirmed. If you wish to receive response in writing, please let us know. Please note in advance that, as a general rule, response to the Request for Disclosures made by an agent will be sent directly to the requester. |
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Fees |
When you make the request for notification of the purpose of use or disclosure of retained personal data, as a general rule, you are requested to pay the following amount as the fee prescribed by the Company. If you wish to receive a response in writing in two or more copies, an additional fee will be charged.
For disclosure by e-mail: Free For disclosure in writing: 1,100 yen (including consumption tax)
For disclosure by e-mail: 1,100 yen (including consumption tax) For disclosure in writing: 1,100 yen (including consumption tax) The Company will notify you of the fee for disclosure of purpose of use or retained personal data. You are requested to send a postal money order, or equivalent thereto, to the Company by mail. If the fee is insufficient or not enclosed, the Company will inform you to that effect. However, if the fee is not paid within five (5) business days from the notification, your request for disclosure shall be treated as not having been made. |
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Verification of authority of representation upon the Request for Disclosures made by an agent |
If an agent is a legal representative, they shall present a document to verify that they are a legal representative. If an agent is not a legal representative, they shall submit a letter of proxy or other verification to confirm that the agent has been granted the authority of representation. |